REGISTRATION GUIDELINES

SIOP Europe apologizes for any inconvenience associated with the postponement of the 2020 Annual Meeting.  

New dates for the Annual Meeting: 26-30 April 2021.  

We are happy to announce that registration fees for the 2020 Annual Meeting are valid for the new dates of 2021, however some minor changes are applied.

EXISTING REGISTRATIONS 

All existing registrations for the 2nd SIOP Europe Annual Meeting will remain valid for the new dates. No action or update is required.

CANCELLATION FEES

  • Registration cancelled up to 31 May 2020:
    • Full refund with the deduction of an administrative fee of 25 EUR*
      (*Parent/Survivors, Nurses and young oncologists registrants will be exempt the administration fee)
       
  • Cancellations after 31 May 2020 will be subject to the normal cancellation terms and conditions:
    • From 1 June 2020 until 15 January 2021: Cancellation fee of 50 EUR will be applied.
    • From 15 January – 31 March 2021: 50% of the registration fee will be refunded. 
    • After 31 March 2021: No refund will be possible.
       
  • Cancellation of Networking Events and Other Bookable Items
    • From 15 January – 31 March 2021 – 20 EUR administrative fee will be deducted from all refunds
    • After 31 March 2021 – no refund can be processed
       

NEW REGISTRATIONS

Registration will re-open in September 2020. Please stay tuned and check the website regularly for updates. 

Registration fee /structure for 2021 will remain unchanged. 

Registration type Registration fee
Invited Delegate non-member 470 €
Invited Delegate SIOPE member** 450 €
Parents & Survivors non-member 270 €
Parents & Survivors member of the CCI Europe / CCI ***      220 €
Young Oncologist**** & Nurses 340 €
1 Day Pass 220 €
2 Day Pass***** 430 €
I-BFM Dinner
Monday, 26 April 2021
56 €
Young SIOPE Networking Event
Tuesday, 27 April 2021
25 €  for Young Oncologists & Nurses
55 €  for all other profiles
SIOP Europe Networking Dinner
Wednesday, 28 April 2021
95 €
Charity Run
Friday, 30 April 2021 at 6:00 AM
15 €

REGISTRATION GUIDELINES

PLEASE KINDLY NOTE THAT THIS MEETING IS PER INVITATION ONLY. 

All SIOP Europe and SIOP members, European tumour and clinical trial group members, parent groups, survivors, and relevant healthcare professionals with a common interest in paediatric haemato-oncology have been invited.  In case you have not received your personalised invitation together with the registration link via email, please contact the SIOP Europe Secretariat.

To apply for an invitation or to nominate a peer or colleague, you may contact the SIOP Europe Secretariat by e-mail: annualmeeting@siope.eu.

Registration will be closed on 15 April 2020

Registration fees for the SIOP Europe 2020 Annual Meeting*

  Early Registration
until 4 February
Late Registration
until 14 April
Invited Delegate non-member 410 € 470 €
Invited Delegate SIOPE member** 390 450 €
Parents & Survivors non-member 230 270 €
Parents & Survivors member of the CCI Europe / CCI ***      180 220 €
Young Oncologist**** & Nurses 280 340 €
1 Day Pass 160 220 €
2 Day Pass***** 360 430 €
I-BFM Dinner
Monday, 4 May 2020
56 € 56 €
Young SIOPE Networking Event
Tuesday, 5 May 2020
25 €  for Young Oncologists & Nurses
55 €  for all other profiles
SIOP Europe Networking Dinner
Wednesday, 6 May 2020
75 95 €
Charity Run
Friday, 8 May 2020 at 6:00 AM
15 15 €

*All above fees include local VAT 21 %.
 Delegate with Spanish VAT number:  
 Kindly note that if you apply your Spanish VAT number, 21% VAT will be automatically deducted from your registration fee. 

(**)To benefit from the reduced Annual Meeting fee, you can apply to become a member of SIOP Europe.  To become a member, please send an email to: office@siope.eu

(***) Parents & Survivors member’s rate applies exclusively to members of the CCI Europe and CCI. Click here to find out how to become a member or contact: europe@cci.care

(****) This fee is applicable only to participants under 40 years of age interested in joining the Young SIOPE Group. The registration fee includes 10 EUR donation to support activities of the Group. 

In order to proceed with your registration, you have to upload an approval letter signed by the Head of Department.

(*****) It is required to indicate the exact day(s) during the registration process. 

 

Participants are invited to attend all open sessions as well as the joint sessions with other ECTGs and Parent & Survivors Organisations during the whole week. 

Please make sure to pay your registration fee before the deadline for the selected registration type. If your payment is not received before the deadline date, the late fee will be charged automatically.

All registration deadlines are based on local time of the meeting venue (CET/CEST).

Registration Fee Includes

  • Admission to the scientific programme
  • Coffee breaks
  • Lunches
  • Printed materials

Travel and accommodation costs are not covered by the registration fee.

Group Registrations

Group registrations cannot be processed online under one email address identification. Each participant needs to have his/her own profile set up with a unique email address.

When registering more than ten participants under one company identity/invoice, please contact the Secretariat to determine the preferred invoicing setting.

Confirmation

Each participant will receive the registration overview and an email notification confirming the received payment and eventually stating the amount outstanding after the completion of the Online Registration Form.

Registration for Exhibitors

Please contact directly Sponsorship and Exhibition Manager:

Mrs. Jana Dvorakova

E-mail: Jana.Dvorakova@c-in.eu
Tel.: +420 777 791 252

Social programme

Payment Details

All fees should be paid in EUR (€), free of all bank charges. However, please confirm with your bank as to any possible charges from their side.

By Bank Transfer

Please make sure that the payment is free of all bank charges and participant’s name and Registration Reference Number are clearly stated in the bank transfer.

The payment by bank transfer is available until 1 April 2020. After this date, all payments can be done only by credit/debit card.

Payments received without such details (name, Registration Reference Number) cannot be identified.

  • Beneficiary CZECH-IN s.r.o., 5. května 65, CZ-14021 Prague 4, Czech Republic
  • Bank KB a.s., Na Příkopě 33, CZ-11000 Prague 1, Czech Republic
  • Account number 51-0903490207/0100
  • IBAN CZ5901000000510903490207
  • SWIFT/BIC KOMBCZPPXXX

Online Payment by Credit/Debit Card

In case of rejected on-line credit/debit card payment, the delegate is recommended to amend his registration online and try to process the payment again. Should trouble with the payment persist, the participant is advised to contact the credit card issuer/bank first and check if online transactions are not disabled on his credit card. Afterwards, the amendment of the registration can be processed again.

Accepted Credit / Debit Cards

Accepted Currency

  • Euros (€) only

Beneficiary

  • CZECH-IN s.r.o., 5. května 65, 14021 Prague 4, Czech Republic

Online payments service provider:

  • GP Webpay for VISA and MasterCard    
    Payments are processed via GP webpay secure connection. GP webpay conforms to international standards and it meets the strictest safety requirements of the MasterCard SecureCode and Verified by VISA standards as defined by the MasterCard and VISA card associations. These standards are designated as 3D Secure and they ensure maximum payment security. Click here to learn more about online payments security.
     
  • Saferpay for AMEX    
    All online payments are processed via Saferpay secure connection. Saferpay conforms to international standards and it meets the strictest safety requirements of the MasterCard SecureCode and Verified by VISA standards as defined by the MasterCard and VISA card associations. These standards are designated as 3D Secure and they ensure maximum payment security. Click here to learn more about online payments security.

Final Invoice

  • Final invoice can be downloaded from the Online portal in three weeks after the registration is confirmed and paid in full. If you need assistance with the invoice, please contact the Meeting Secretariat.
  • The final invoice will be issued based on the details provided while registering (step Contact/Invoice details). 
  • Any change of such details (address, VAT number etc.) is possible only within 3 days from the registering date and is subject to a 20 EUR fee.

Cancellation / Refund Policy

Please kindly note that it is not possible to change the registration type (for example from Invited Delegate to Young Oncologist) after the registration is finalised and paid. No refunds are possible in this case. 

Cancellation of Registration

  • Until 1 February 2020 – 50 EUR administrative fee will be deducted from all refunds
  • From 1 February until 10 April 2020 – 50% of the fee will be refunded
  • From 10 April 2020 – no refund can be processed

Cancellation of Networking Events and Other Bookable Items

  • Until 10 April 2020 – 20 EUR administrative fee will be deducted from all refunds 
  • From 10 April 2020 – no refund can be processed

General Cancellation Conditions

  • All cancellations must be notified in writing (by email or by fax) to C-IN and cannot be done online or over the phone
  • Requests for refunds made after 31 May 2020 will not be considered
  • For any change of name, a fee of 20 EUR will be charged

Insurance

The registration fee does not include participant’s insurance against accidents, sickness, cancellation, theft, property damage or loss. Participants are advised to take out adequate personal insurance.

Cancellation or Modification of the Meeting Due to Force Majeure

In the event of a force majeure situation, CZECH-IN S.R.O. reserves the right to alter or cancel the Meeting without prior notice, including any change of the time and/or venue of the meeting. Any occurrence of force majeure event shall be communicated as soon as reasonably possible from the decision time. Force majeure includes any circumstance beyond the reasonable control of CZECH-IN S.R.O. which prevents or impedes the realisation of the meeting. This includes but is not limited to, government action, war or hostilities, riot or civil commotion, plague or other epidemic such as SARS, bird flu, earthquake, flood, hurricane, cyclone, fire or other natural physical disaster, explosion, accident or breakdown, strike, lack of the usual means of transportation or terrorism. CZECH-IN S.R.O. shall not be liable for any direct or indirect, incidental or consequential, punitive or exemplary damages, losses, expenditures or any other inconveniences or costs caused by such modification or cancellation of the conference.

Data Privacy and Security

The European General Data Protection Regulation (EU GDPR) entered into force as of 25 May 2018 and it involves some additions to data protection.

We take your privacy very seriously and in order to comply with GDPR consent requirements, we need you to confirm that you agree with our new Privacy Policy during the process of creating the account in our system. You can view it here.

After creating your user account in our system, you can manage your information, protect your privacy and security via our Online Portal that is fully GDPR compliant.

Feel free to contact us with any questions in regarding to the Privacy Policy, Data Protection and GDPR in general by email or phone +420261174301.

 

 

CAUTION: Please be aware of fraudulent third party websites that attempt to mislead event participants by offering Accommodation and Registration services. They may claim to be part of the 'official SIOP Europe Annual Meeting'. Please note that the SIOP Europe has no agreement or affiliation with these providers and we recommend that delegates/companies do not give information to them.